Procedure

 

Rationale and Aims Procedure Case Submission Advice Consent and Confidentiality

Prior to the meeting:

Read and sign the consent and confidentiality form and submit a case

1. Ensure that you have signed the online Consent and Confidentiality form. This is a one-time request therefore there is no need to sign on more than one occasion.

2. Submit your case to Danielle Adams by mid-day one week in advance of the meeting. Case submission is required from all who wish to attend the session, and will confirm your attendance. Please note, if you do not have a case but would like to join, it is possible although we will give priority to those who have submitted a case if there are too many people. Remember, we need case submissions in order to have the session. The case should describe a current situation from your practice that you have a main question concerning and would like to know how other sport psychology consultants would deal with this. Please state your main question to finish the case description. Please read the Case Submission Advice.

3. Familiarise yourself with the rest of this document which outlines the procedure of the session itself.

4. Six days in advance of the meeting, Danielle Adams will circulate the submitted cases, please familiarise yourself with these and prepare to rank the cases in order of preference for discussion (see below: 2. ‘Electing the case’).

NB. One attendee is selected to lead the process and keep an eye on the time. The process leader is not involved in the discussion with respect to the content. If you wish to put yourself forward as case leader please do so to Danielle Adams (email above) prior to the deadline of case submission. Case leaders will have been to at least 5 ENYSSP peer consultations sessions.

At the meeting:

1. Introductions and questions regarding the procedure (5 minutes)

Each participant briefly introduces themselves and has the opportunity to ask any questions they have regarding the procedure.

2. Electing the case (5 minutes)

Everybody awards points to the submitted cases. You could also award points to your own case. You give the most points to the case you would prefer to discuss. The maximum amount of points that could be awarded to a case by one person equals the number of cases submitted. For example, if three cases are submitted, you award three points to the case you would prefer to discuss. Then two points are awarded to the second-best case to discuss in your opinion, etc. Your least favourite case gets one point. The case with most points will be discussed. NB. Please arrive at the session prepared with your points allocation ready to report. You can vote anonymously by using the private chat function.

3. Gathering information by asking questions (15 minutes)

The peer consultation starts with asking questions to the person who submitted the elected case (“the case submitter”). You can ask one question at the time, and then the other participant can ask a question. If everybody asked a question, the first person can ask his second question. And so on. If you don’t know a question, you can “pass”. You can only ask for facts. This way, purely objective information is gathered. Questions about feelings, opinions and thoughts of the case submitter are now allowed.

4. Analysing the situation (10 minutes)

Based on the gathered information, the group determines the essence of the main question. The case submitter doesn’t participate in this discussion: he or she is just listening. In the end, the main question should be formulated explicitly by the group. During this group brainstorm, it is recommended that the following areas are discussed:

  • Content of the case
  • Ethical considerations
  • What is the key question that requires a solution in this case?

At the close of this step, the process leader will ask the group to confirm the question that they will now formulate their own individual solutions for.

5. Suggestions for solutions (10 minutes)

Everybody writes down a solution, based on the main question. For example: what would you do in this situation? After 10 minutes, everybody gives one solution at the time. If you have more than one solution, you should give your second solution after the rest of the group provided their first solutions.

6. Reaction of the case submitter (10 minutes)

The case submitter has the opportunity to respond to any of the advice provided by the rest of the group, i.e., ask questions and clarify ideas.

7. Evaluation (15 minutes)

Process: How did the process go? How did the process leader function? Which steps in the procedure went well or what should have gone better?

Sharing: Other group members can tell about situations they have experienced that are similar to the case discussed. This might provide another point of view on the case. Also the process leader can participate in this and starts as first.

Case submitter: The case submitter tells which actions he might already have done with this case and what the effects of the provided solution probably will be.

8. Closure (5 minutes)

Process leader to bring the session to a close.

9. Report

The case submitter writes a report in which the case, the main question and the provided solutions are described. This is e-mailed to Danielle Adams within a deadline of one week. ENYSSP will make sure that all the participants will receive this report.

 

Reference: this procedure is originally created by Mark Schuls, member of the applied department of the ENYSSP MC and applied sport psychologist at TipTop Sport (www.tiptop-sport.nl).